HR & Office Administrator – Waterford Full Time

Purpose

Our client is seeking a detail-oriented and proactive HR & Office Administrator to join their team.
The ideal candidate will provide essential administrative support to their HR team and clients, ensuring smooth and efficient HR operations. This role includes office administration duties to ensure smooth day-to-day internal operations for the business.
This role is perfect for someone with strong organisational and people skills, a passion for HR processes andlooking to grow their career.

Responsibilities

OFFICE ADMINISTRATION
• Ensure the efficient running of the office, maintaining a clean and organised environment.
• Support the HR team by coordinating meetings, managing room bookings, and arranging refreshments.
• Oversee office supplies inventory, including ordering and restocking as necessary.
• Manage phone and email enquiries promptly.
• Prepare and issue quotations and service level agreements.
• Update and maintain the company website and social media accounts.
• Manage office equipment, including arranging maintenance or repairs.
• Assist with organising company events and meetings.
TEAM & CLIENT SUPPORT
• Provide administrative support for the team and clients such as:
o Taking meeting minutes
o Drafting letters, contracts and handbooks
o Respond to enquiries and prepare quotations
o Preparing reports and submissions
o Preparing job specifications and posting roles on various platforms
o Scheduling and conducting interviews and liaising with candidates
o Develop training material and content
o Updating client HR Information systems
• Ensure compliance with employment laws and update the team and clients on legislative changes
GENERAL
• Research and identify continuous improvement cost saving initiatives.
• Ensure timely and accurate responses to clients.
• Ensure accurate and detailed log of all daily activities (service log).

Requirements

• Previous experience in an HR administrative role or similar position is preferred.
• Strong understanding of HR practices and employment laws is desirable.
• Experience in a customer facing role is essential, e.g, legal, hospitality or retail.
• Excellent written and verbal communication
• Strong organisational skills with strong attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• General interest in new technologies and their applications.
• Strong communication and interpersonal skills.
• Strong interpersonal skills with a focus on providing exceptional service to internal and external clients.
• Ability to handle sensitive and confidential information with discretion.
• HR qualification is an advantage.
• Ability to adapt quickly to changing priorities and thrive in a high-pressure environment, within a small team.
• Strong ability to manage time and resources effectively, ensuring all tasks are completed to a high standard and in a timely manner.
• Ability to work independently and prioritize tasks effectively.

ADDITIONAL REQUIREMENTS
• Full driving licence with access to vehicle as travel may be required.
• Flexibility to work flexible hours and to provide cover for annual leave etc.